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Automate Your Listings

Selling Manager Pro enables you to automate your listings from your Inventory View, Active View, or the Product Inventory page. The set of choices that you make about how a listing is scheduled is called the automation rule.

Creating an automated listing in the Inventory View

To automate your listings using individual templates:

  1. Sign in to eBay, and access Selling Manager Pro.


  2. Click the "Inventory" link in the left-hand navigation.
    The Inventory View appears.


  3. Select Assign Automation Rules from the Action pull-down menu (on the right-hand side of the page)for the listing template of your choice.
    The Assign Automation Rules page appears.

    Note: To automate more than one listing at a time, select the check boxes for the products for which you want to create an automated listing. Then select Assign Automation Rules from the pull-down menu on the lower-left section of the page, and click the Select button.


  4. Select the rule that you want to apply from the pull-down menu.

    You can select one of the following rules:
    • Keep a fixed number of listings active
    • List according to your schedule
    • Relist once if an item does not sell
    • Relist in your Store if an item does not sell
    • Relist continuously until an item sells
    • Relist continuously whether it sells or doesn't sell

  5. Specify your rule settings.

    • If you have a large number of identical items to sell and want to avoid constantly relisting items that sell or don't sell, select the rule: Keep a fixed number of listings active.

      The settings for this rule enable you to:
      • Specify a number of identical listings (ranging from 1 to 10) that you want to keep "live" on the site. Any time a listing ends, the system automatically creates a new listing.

      • Limit the timeframe during which you want the listing to appear.
        For example, suppose that you want to keep 5 listings active and someone purchases an item using "Buy It Now" at 2 am. You can specify the time that you want a replacement listing to appear, rather than having a replacement appear immediately. This might create an interval where you have 4 active listings instead of 5; however, you gain the advantage of having more control over when your listings start and end.
      • Stagger your listings so that they do not all start and end at the same time.

        Note:In rare cases where you specify a delayed listing interval for a single listing that you want to keep active, the timing may result in a listing gap of 24 hours or more.
    • If you selected: Disable this rule when my inventory equals < specified amount >, and there is no product or template, then one will automatically be created for you and stored in the folder named: "Created From Automation Rule".


  6. Select the listing template for which the new automation rule applies.


  7. Click the Assign button.
    A confirmation page appears that confirms your rule has been assigned.

Creating an automated listing in the Active View

To automate your listings:

  1. Sign in to eBay, and access Selling Manager Pro.


  2. Click the "Active" link in the left-hand navigation.
    The Active View appears.


  3. Select Assign Automation Rules from the Action pull-down menu (on the right-hand side of the page)for the listing template of your choice.
    The Assign Automation Rules page appears.

    Note: To automate more than one listing at a time, select the check boxes for the listings for which you want to create an automated listing. Then select Assign Automation Rules from the pull-down menu on the lower-left section of the page, and click the Select button.


  4. Select the rule that you want to apply from the pull-down menu.

    You can select one of the following rules:


    • Keep a fixed number of listings active
    • List according to your schedule
    • Relist once if an item does not sell
    • Relist in your Store if an item does not sell
    • Relist continuously until an item sells
    • Relist continuously


  5. Specify your rule settings.

    • If you have a large number of identical items to sell and want to avoid constantly relisting items that sell or don't sell, select the rule: Keep a fixed number of listings active.

      The settings for this rule enable you to:

      • Specify a number of identical listings (ranging from 1 to 10) that you want to keep "live" on the site. Any time a listing ends, the system automatically creates a new listing.
      • Limit the timeframe during which you want the listing to appear. For example, suppose that you want to keep 5 listings active and someone purchases an item using "Buy It Now" at 2 am. You can specify the time that you want a replacement listing to appear, rather than having a replacement appear immediately. This might create an interval where you have 4 active listings instead of 5; however, you gain the advantage of having more control over when your listings start and end.
      • Stagger your listings so that they do not all start and end at the same time.


      • Note: In rare cases where you specify a delayed listing interval for a single listing that you want to keep active, the timing may result in a listing gap of 24 hours or more.

    • If you selected: Disable this rule when my inventory equals < a specified amount >, and there is no product or template, then one will automatically be created for you and stored in the folder named "Created From Automation Rule".
  6. Select the template or listing for which the new automation rule applies.

    Note: Some rule settings need a product in order to track inventory or cost information. Selling Manager Pro will automatically create a product for you and store it in a special folder called "Created from Automation Rule" in the Inventory section.

    Also, the following automatic listing rules: "Keep a fixed number of listings active" and "List according to a schedule," can only be set for templates-not listings. Selling Manager Pro will automatically select the template for you to ensure that your rule settings continue to apply.

  7. Click the Assign button.
    A confirmation page appears that confirms your rule has been assigned.

Viewing automated listings

To see which automation rule is associated with each template, click the links in the "Last Submitted" column on the Inventory View or Product Details page.

Changing automation rules

Listings with automation rules will be visible in the Scheduled View up to 24 hours before their scheduled listing time. Prior to that time, you can make changes to the automation rules. These changes will be applicable to listings subsequently generated from that template.

Detecting errors when creating automation rules

When there is an error in the automation rule, the listing will not be created and an alert will be appear in the Summary View.

Creating an automated second chance offer

To create an automated second chance offer:

  1. Sign in to eBay, and access Selling Manager Pro if you haven't done so already.


  2. Click the "Inventory" link in the left-hand navigation.
    The Inventory View appears.


  3. Select Automate Second Chance Offers from the Action pull-down menu (on the right-hand side of the page)for the listing template of your choice.
    The Assign Automation Rules page appears.


  4. Use the Rule Settings pull-down menu to select the rule setting that you would like to apply and complete all of the remaining fields on this page.


Suspending automated listings

You can suspend all automation rules without editing each one individually. Note: This does not apply to automatic emails.

To suspend automation rules:

  1. Click the "Automation Preferences" link in the Selling Manager Pro Views. The Automation Preferences page appears.


  2. Scroll down and in the Listings Automation Schedule section, and select the "Suspend my items from being automatically listed and relisted" check box.


  3. Specify the range of dates during which you want your automatic listings to stop.


  4. Click the Apply button.


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