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Updating Inventory Quantity

Selling Manager Pro gives you the ability to automatically track the quantity of each of the products in your inventory. You can enter your Quantity on Hand when you first create your products from the Inventory View, or later by updating the Quantity Available to List when managing your inventory.

To manage your inventory quantity you can:

Total on Hand

This is the total number of products that you have in your inventory. This value is independent of any of the products that are associated with a pending, active or sold listing

For example, you have 10 t-shirts and you create a new product from the Inventory View and call the product "t-shirts". When you create the product on the Create New Product page, you enter 10 in the Quantity Available to List field. You could have listed 5 for sale, one of which has sold. Now you have 4 listings, 1 t-shirt ready to ship, and another 5 unlisted. Since you have not actually shipped anything, you still have 10 t-shirts that are Total on Hand.

Entering a value in the Quantity Available to List field indicates to Selling Manager Pro that you want to track the quantity for that product. If you do not want to track a product's quantity, when creating a product you can leave the Quantity on Hand field blank. Or if you no longer want quantity tracking you can delete the value of the Quantity Available to List field on the Product Details page.

Tip: You can set an alert to notify you when your inventory falls below a specified quantity.

Quantity Available to List

The Quantity Available to List is the number of products that you have in your inventory that are not associated with a pending, active or sold listing.

For example, you have 10 t-shirts in your inventory, but one is pending, one is active, and two are sold. This would mean that of the 10 t-shirts in your inventory (Total on Hand), only six are available to list.

As you create listings for products whose inventory is being tracked, Selling Manager Pro will automatically increase and decrease their Quantity Available to List as necessary.

Updating your inventory quantity

To update your Quantity Available to List:

  1. From the Inventory View, check the box next to the product you need to update.

  2. Click the Update Qty button. The Update Quantity page opens.

  3. From the Action drop-down list, select if you are adding or deleting and enter the quantity.

  4. To save the changes, click the Update Qty button.

    You can also revise this number from the Product Details page by entering the new amount in the Quantity Available to List field.

Automatically increasing your Quantity Available to List

The following activities will result in an increase in your quantity available to list:

  • When an active listing ends without a buyer.

  • When an active listing is ended early without a buyer.

  • When a pending listing is canceled.

  • When a pending or active listing is revised and the quantity is decreased.

  • When a Final Value Fee Credit Request is filed.

    Note: The Quantity Available to List will not be increased if a Final Value Fee Credit Request is filed after you mark an item as Shipped.

Automatically decreasing your Quantity Available to List

The following activities will result in a decrease in your quantity available to list:

  • When a pending or active listing is created. (This includes listings created using the Sell Similar feature on the Active View and the Sold View).

  • When a pending or active listing is revised and the quantity is increased.

  • When you relist an unsold listing.

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